General information for users

Regarding the experiments at SPring-8

Introduction

The following information is for users who will conduct experiments at SPring-8.

Apply for the beamtime - For the proposal principal investigator, information about how to apply for the beamtime (proposal application).

Before the experiment - For experimental members, information about user registration at SPring-8, required forms or documents, and accommodation reservation,... etc.

Experiment - information regarding the guesthouse check-in and check-out, user cards, dosimeters...etc. during the experiments.

After the experiment - information regarding the subvention for domestic (Taiwan) users, experiment reports, research outcomes and related required documents...etc.

Other information - some SPring-8 information regarding the experiments.

 

Apply for the beamtime

Groups who'd like to apply for the beamtime at Taiwan beamlines at SPring-8 shall finish the proposal application procedures onine as general TLS proposals. Regarding the proposal appliation procedures, please refer to "User Information" including detailed introduction at "General information for users" and "Proposal Application".

After the principal investigator receive the porposal review outcome, those PIs who have been awarded beamtime will receive further information about the SPring-8 experiments (for instance, SPring-8 proposal numbers, required documents and forms) from NSRRC user office.

 

Before the experiment

SPring-8 user registration | Proposal application form | Radiation Worker Registration Form (Form 5-1) | Form 9 & Form 10 | Invitation Letter | Experiment sample mailing

 

SPring-8 user registration

Users who'll go to SPring-8 for experiments should finish the user registration (including uploading the photos) at SPring-8 user website in advance. You'll get your SPring-8 user card number once all the registration procedures are finished. Please keep your SPring-8 user card number and the password in mind so that you could log in and modify your personal information in the future.

Note 1: The principal investigator must finish the SPring-8 registration first then could submit the proposal application form.

Note 2: If the principal investigator would like to change your project team members at SPring-8 user website, please be sure the member has finished the SPring-8 registration already.

 

Proposal application form

PIs who have been awarded beamtime please submit the proposal application form (B1 form) before the deadline at SPring-8 user website once you receive the informs from NSRRC user office. Regarding how to submit the proposal application form, please refer to the instruction.

 

Radiation Worker Registration Form (Form 5-1)

Every experimenter who will go to SPring-8 for experiments must submit the Radiation Worker Registration Form (Form 5-1) each fiscal year. Click here for details.

[IMPORTANT NOTE]
1) Submit the original form to SPring-8/SACLA Users Office by post (NOT accept PDF copy or FAX) at least 10 days before you visit to SPring-8/SACLA.
2) After printed the application form, fill in other blanks by hand. Refer to the Application Form sample.
3) Radiation Worker Registration Form - Website for registration

 

Form 9 & Form 10

Once SPring-8 announces the proposal review outcome, NSRRC user office will inform every principal investigator via emails. Principal investigator shall follow the instruction and then submit the Form 9 (List of Samples, Reagents, etc.) and Form 10 (Application Form for SPring-8 Facilities) respectively.

Online Form 10 and Form 9 submission procedure:
After logged in, please click "Application for SP8 Facilities" under "Before Arrival" section to complete Form 10. Later, please return to the main page and click "List of Samples, Reagents, etc." under the same section to complete Form 9.

Note 1: In order to avoid the need to lodge at other locations due to full occupancy at SPring-8 guesthouse, the principal investigators are urged to complete the online submission of Form 9 and Form 10 to make experiment and accommodation related arrangements as early as possible.

Note 2: If the principal investigator need to add or modify the project team members, please click "Change Project Team Members" under "Before Arrival" section.

Note 3: Submitted Form 9 and Form 10 are not allowed to modify by the principal investigator. If there's any change required, please contact NSRRC User Office Ms. Elly Yen-Yin Chen via email (user@nsrrc.org.tw).

 

Invitation Letter

If experimenters need the invitation letters for school leaves or for visa purpose, please contact NSRRC User Office Ms. Elly Yen-Yin Chen via email (user@nsrrc.org.tw). Please kindly be noted every experimenter must finish the registration at NSRRC User Portal as well.

 

Experiment sample mailing

According the Tax Law in Japan, import goods must pay the 5% import tax. Hence, if users mail the experimental samples to SPring-8, users must pay the import tax themselves. If there's any further information you need, please contact Taiwan Beamline Office at SPring-8 Ms. Chiharu TAKAMI via email Taiwanbl@spring8.or.jp.

 

Experiment

Guesthouse check-in & check-out | Radiation safety training | User card & Dosimeter

guesthouse check-in & check-out

‧check-in : please check-in from 16:00PM to 22:00PM at reception desk. If users can't check-in in time, please contact the person in charge (TEL: 002+81-0791-58-0933) at your earliest convenience.

‧check-out : please check-out from 10:00AM to 16:00PM. If users doesn't check out before16:00PM, the guesthouse will charge additional fee of the delay.

Note: If there's any change required of your reservation when you arrive Japan, please contact SPring-8 user office or SPring-8 guesthouse directly.

 

Radiation safety training

Every experimenter who goes to SPring-8 for expeiments first time in each fiscal year (April ~ March) must finish the radiation safety training.

‧arrive at SPring-8 during office hours: Please visit the SPring-8 user office first to pick up the radiation safety training materials. After finishing the training, user're quilfied to pick up the user card.

‧arrive at SPring-8 after office hours: Please visit the Public Relations Center during its opening hours to finish the radiation safety training then pick up the user card.

 

User card & Dosimeter

‧first time to visit SPring-8 in each fiscal year (April ~ March) : Please finish the radiation safety training then to pick up the user card.

‧already visited SPring-8 in each fiscal year (April ~ March) : Please visit the SPring-8 user office to pick up the user card and dosimeter directly during office hours. During the non-office hours, please pick up the user card and dosimeter at the main entrance.

 

After the experiment

SPring-8 experiment report | Research result publication registration at SPring-8 database | Research result publication registration at NSRRC

SPring-8 experiment report

Every group must submit one experiment report for one proposal after the experiment. The principal investigator shall submit the experiment report online at SPring-8 user website.

Please note that those users who have not completed the experiment report submission by the due dates will be charged fees and will not be allowed to submit SPring-8 proposal applications. (Please refer to: http://portal.nsrrc.org.tw/news/news.php?mode=view&id=3284&ver=0)

Below please find the procedures for online experiment report submission:

1. Each principal investigator should visit SPring-8 Users Office website (https://user.spring8.or.jp/en/) and log in to his/her user account by entering the SPring-8 user card number and password.

2. Under After Experiment section, choose Experiment Summary Report and fill in the information according to the “Experiment Report Submission” (http://portal.nsrrc.org.tw/uao/Form/SP8/SP8-report-submission.pdf).

 

Research result publication registration at SPring-8 database

Users must also publish the research results and register the publications in the SPring-8 Publications Database within 3 years from the end of the half-year research term.

Please note that those users who have not completed the publication registration by the due dates will be charged fees and will not be allowed to submit SPring-8 proposal applications. (Please refer to: http://portal.nsrrc.org.tw/news/news.php?mode=view&id=3284&ver=0)

For details on the registration of publications, please visit https://user.spring8.or.jp/?p=748&lang=en or http://portal.nsrrc.org.tw/uao/Explanation/SP8/general-info-SP8.php#SP8_Report

•  From 2011B cycle, the submission deadlines are as follows.

Research proposals in A term --- September 30 three years from the end of A term
Research proposals in B term --- March 31 three years from the end of B term

 

Research Term

Publication Deadline

Publication Deadline

(Previous)

(Current)

2011B

3-Feb-15

31-Mar-15

2012A

14-Jul-15

30-Sep-15

2012B

7-Feb-16

31-Mar-16

2013A

17-Jul-16

30-Sep-16

2013B

20-Dec-16

31-Mar-17

2014A

23-Jul-17

30-Sep-17

2014B

16-Feb-18

31-Mar-18

2015A

30-Sep-18

2015B

31-Mar-19

 

•  If you'd like to submit the "Refereed Journals (refereed papers/proceedings or dissertations)" as the research purblication, please refer to the following submission steps:

1.Please log in with PI's ID and password at SPring-8 user website.

2.Choose "Publications Entry" under the "After Experiment" section.

3.detailed steps please refer to the following link https://user.spring8.or.jp/?page_id=5649&lang=en

 

• If you'd like to submit the "SPring-8/SACLA Research Report" as the research purblication, please refer to the following submission steps:

1.detailed steps please refer to the following link https://user.spring8.or.jp/?p=748&lang=en#ch02

2. Please email your report during three years after the end of the experiment to SPring-8 Users Office ( sp8jasri@spring8.or.jp).

 

• If you have difficulty to finish the research publication registration during 3 three years from the end of the experiment:

1. Please download the “Extension Request Form” (Form 28) at SPring-8 user website and send this request form to SPring-8 Users Office (sp8jasri@spring8.or.jp) before the deadline.

2. For further details, please refer to the following link https://user.spring8.or.jp/?p=748&lang=en#ch05

 

Research result publication registration at NSRRC

It it is the users' responsibility to submit annual research results to User Administration and Promotion Office. In order to compile each year's research results, users should provide the following four types of data to NSRRC via online submission. Item 1 ~ 3 should be updated whenever there is any progress. For Item 4, please submit annual experiment report (maximum of 2 pages) for each proposal that has been granted beamtime during last year to User Administration and Promotion Office.

  1. Publication lists (including accepted, in-press, published, and conference papers) relevant to NSRRC.
  2. Student dissertation list (current and graduated students whose dissertations are related to NSRRC).
  3. Patent relevant to NSRRC.
  4. 2 pages of Annual Experiment Report Form Word/PDF. Sample Word/PDF.

System path:

  • For item 1 ~ 3, log in at http://portal.nsrrc.org.tw. Click "Research Result Submission" at the upper right corner > Publication List/Student Dissertation List/Patent to add new data or update submitted data.
  • For item 4, log in at http://portal.nsrrc.org.tw. Click "Research Result Submission"at the upper right corner > Annual Experiment Report > As project investigator/As project member" to upload the Annual Experiment Report. If you would like to renew or refer to the submitted report, please click [ Report Submitted ]

For detailed information on the submission of each type of research results, please click.

 

Other information

SPring-8 website: http://portal.nsrrc.org.tw/uao/SP8/sp8.php

SPring-8 documents: http://portal.nsrrc.org.tw /uao/Form/forms.php#SP8

SPring-8 photos: http://portal.nsrrc.org.tw /uao/Photo/sp8_1.php

 

 

update date:2016.04.13.

 

User Administration & Promotion Office, NSRRC
101 Hsin-Ann Road, Hsinchu Science Park, Hsinchu 30076, Taiwan. Tel: +886-3-578-0281 ext: 8205/8206/8207/8208/8209/8210 Fax: +886-3-579-0572
If you have any suggestions or comments, please email user@nsrrc.org.tw.